5 Best Onboarding Software of 2023 (Reviewed)

The best onboarding software helps ensure your employee onboarding process is organized and efficient. And this makes you and your organization look on-point and organized to your new employees.

This alone can be the major deciding factor on how long your employees choose to stay with your organization.

Research shows that 69 percent of employees are more likely to stay with a company for three years if they experienced great onboarding.

After extensive research I have found BambooHR to be the best overall employee onboarding software. 

It has all the major features you would want in a great onboarding software. 

In this post, I review some of the best onboarding software available in the market today. 

These are some of the factors I took into consideration:

  • Capabilities
  • Ease of use
  • Features
  • Customer support
  • Price.
  • And More.

If you want to find the best onboarding software you’ve come to the right place. Let’s get right into it.

What Is The Best Onboarding Software?

1. BambooHR

Best Overall Software

Best Onboarding Software -BambooHR

If you want to create more meaningful first days at an affordable price BambooHR is a great option for your employee onboarding.

BambooHR offers New Hire Packet Templates that let you personalize the onboarding experience depending on the new hires’ job types, upcoming role, and departments in your company. Thus it allows you to create an engaging and more personal onboarding experience.

Their customizable pre-boarding packages help you to efficiently complete paperwork and make it easy to set new hires up in advance with welcome emails and IT checklists. Another awesome feature of BambooHR is their use of electronic signature so that you never have to use a third-party e-signing tool or software.

 BambooHR also offers integrated applicant tracking, onboarding tools, employee databases, and performance management.

Key Features

  • Integrated applicant tracking
  • Employee database
  • Mobile hiring app
  • Performance management
  • E-signatures
  • Offboarding is available in the Advantage Plan


Bamboo HR offers two paid plans:

Essential and Advantage. Their pricing is customized for your specific needs and budget so it is best to contact the sales team for a quote.

Grab their 7-day FREE trial and get a quote from the BambooHR today.

2. ClearCompany

Most User-friendly

Best Onboarding Software-AClearCompany

From onboarding to performance management you need a software that can help you seamlessly manage your employees. ClearCompany is a userfriendly tool that can help you do just that. 

You can rely on it as a go-to option for before and after onboarding.

Onboarding for your organization can take a new shape as you shift away from the old methods that are often tedious and time consuming.  ClearCompany’s user-friendly onboarding software lets make a great first impression without interrupting your workflow.

The software offers a personalized portal that gives your new employees all the information and relevant documents they need on their first day.

And with this, ClearCompany’s intuitive user interface makes it easy for new hires to complete onboarding tasks electronically. You on the other hand are able to track the entire process with easy deadline settings and automated reminders for both new hires and your internal team.

Key Features

  • Bulk onboarding tool
  • Automated introduction for new hires  
  • Payroll integrations
  • Mobile-friendly system
  • Personalized interview feedback
  • Content scheduling for new hires
  • Automated task notification
  • Electronically verify background checks and WOTC


Plans are customized depending on the number of users and features you require.

Try a FREE demo or get a quote from ClearCompany’s sales team today.

3. Trainual

Best For Employee Training

Best Onboarding Software for employee training-Trainual

Achieving the best new hire training can save you and your team lots of time down the road. If traning is a priority for you in the onboarding process, then Trainual is your best choice.

Trainual’s software helps you give your new hires the best training without adding more to your workload.

Their smart training tools let you record and embed how-to videos, PDFs, and GIFS to keep the whole training process fun and engaging. You can also make sure that your team has completed their training before they come on board by tracking their training and testing remotely.

When it comes to creating some essential resources like policies documents for your business you don’t need to reinvent the wheel. You can save even more time by simply taking advantage of Trainual’s templates that have worked for hundreds of small businesses.

Key Features

  • Trainual syncs seamlessly with work apps you already use including Slack, Google Drive, Loom, Zenefits, and many more
  • Business playbook to create and incorporate industry-leading resources
  • Customizable templates for creating new policies and processes



Trainual offers three pricing plans: 

  • Build: $49 per month, billed annually 
  • Train: $99 per month, billed annually 
  • Scale: $149 per month, billed annually

If you run a non-profit, organization Trainual offers you 50% off any plan for life. Plus, you save 20% on the annual plan.

Try out Trainual with a 7-day FREE trial today.

4. WorkBright

Best For Mobile Users

If you run a company that is onboarding many employees per year WorkBright can solve you the headache of the administrative overhead and the paperwork that comes with the process.

WorkBright’s online onboarding software is quite a charming one. What’s unique about it is that it allows new hires to upload snapshots of important documents and certificates. They can also scan IDs directly from their mobile device. Not only is this feature convenient but it minimizes data entry errors too.

The software comes with a digital filing cabinet with unlimited storage for your employee records which you can access at any time, anywhere.

To ensure that new hires do not miss any important tasks they are sent automated email reminders of all the tasks they need to complete before day 1.

From the comfort of your office, WorkBright lets you monitor the entire process from an intuitive dashboard.

Key Features

  • Compatible with any mobile device
  • Auto reminders to employees
  • Fingertip signature
  • Phone camera upload of important documents
  • Unlimited digital storage of onboarding paperwork
  • Advanced reporting


Depending on your company size and the number of your new hires you can start from $178 per month.

Try WorkBright out today with a FREE demo to see if they are the best fit for your business.

5. monday.com

Best For Collaborative Onboarding Workflows

While you may be familiar with monday.com as a workflow tool for scaling an organization, what you may not know is that they also offer HR features, including onboarding.

Monday.com’s onboarding software can help you to easily create collaborative onboarding workflows. It offers a new onboarding template that streamlines the basic HR processes. You can use it to schedule the whole process from candidate discovery and hiring to onboarding and training while keeping timely updates.

Key Features

  • Software integrates with multiple software like Zapier, GitHub, Trello, Dropbox, and more.
  • Give task assignments to potential hires
  • Easily track where candidates are in the process with a record of each stage.
  • Keep multiple relevant stakeholders in the loop throughout the hiring process.


monday.com offers three paid plans:

Basic: $24 per month, billed annually 

Standard: $30 per month, billed annually 

Pro: $48 per month, billed annually

You can try out monday.com with a freemium plan for up to 2 users or get a FREE trial for any of the paid plans today.

Frequently Asked Questions

What is Onboarding Software?

Onboarding software is technology that is designed to help an emoplyer to smoothly and efficiently orient new hires with the organization they are joining.

What Does Onboarding Software Do?

Onboarding software allows you to facilitate the onboarding process of your new employees. You can automate the assignment of important tasks to your hires and track their progress remotely.

The new hires also get oriented with your business, in a fun and engaging way. Furthermore, they are introduced to the team they will be joining and the management of your organization, with virtually no interruption in the workflow.

Onboarding software automate the whole onboarding process so that no step is missed.

Why Use Onboarding Software?

Onboarding software takes the headache out of welcoming your new employees aboard your business.

Depending on the size of your organization the onboarding process can be long and tedious, with a lot of paperwork involved. Using an onboarding software saves you a lot of precious time, minimizes onboarding errors and lets you make a great first impression with your new employees.

How Do I Choose Onboarding Software?

Begin with the end in mind.

Determine what the best onboarding experience looks like for your organization. What first impression do you want to make with your new employees? What is important for them to know and do before they start their first day?  Also consider how the onboarding software you choose can help drive your organizational culture. 

There are many good software out there but the best way to find the perfect fit for your business is to test it before you commit. So ask your prospective software provider for a free trial and make assessment based on real life experience, not a sales pitch.

In Closing

Engaging in an onboarding process that is not in line with your organizational policies and culture can result in high employee turnover. and this can result in significant financial costs over time.

Using the right onboarding software can help you get on a right footing with your employees from the onset. And this can dramatically improve your employee retention.

What is important in your organization’s onboarding process?

Let me know in the comments below.

Malehasa Moloi
Malehasa Moloi

Malehasa is a personal development coach whose major focus is helping people learn to make money online and create multiple financial streams. She is also a seasoned entrepreneur and speaker who has runs several small businesses of her own.

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